Mission Statement

The Educational Technology Officers Association (EdTOA) is an alliance of instructional technology personnel within the State University of New York(SUNY).  EdTOA provides a forum for its members to share common concerns and an avenue for relaying those concerns to SUNY System Administration.  EdTOA fosters contemporary efforts to identify, improve and support instructional resources within the university structure.

Vision Statement

The SUNY Educational Technology Officers Association (EdTOA) promotes collaboration, support and enrichment among all SUNY instructional technology personnel.  It is committed to the on going excellence of  SUNY's use of appropriate instructional technology.  EdTOA strives to help SUNY faculty and staff find instructional technology solutions for their educational needs.

Through the efforts of its Executive Committee and various sub committees,  EdTOA strives to present information to its members as well as other staff and faculty throughout SUNY.  This information consists of the most recent types and applications of instructional technology used in post secondary education. In addition, pertinent data related to instructional technology is maintained on EdTOA's World Wide Web site.

II.  MEMBERSHIP

All instructional technology personnel at every campus within SUNY shall be considered members of EdTOA.  The designated representative(s) of SUNY  System Administration shall be a non-voting member of the Association and may not hold elective office.

III.  MEETINGS

The Association shall be convened by its Chair at least once each year.  Additional meetings may be called by the Chair with the assent of, or on the petition of, a majority of the Executive Committee of the Association.  A roster of attendance at all meetings will be entered into the minutes.

IV.  REGIONAL ORGANIZATION OF THE ASSOCIATION

The institutions of higher learning that form the basis of the Association's membership shall be divided state-wide into four regional areas - Western, Central, Northeastern and Southeastern.  The roster of institutions by regional designation is listed in Appendix C.* [at the end of this page]  Each region shall elect 2 representatives to the Executive Committee.  Their terms will be for one year.

The representatives shall serve as co-chairpersons at meetings of the  Regional Area membership.  Regional Area meetings should be held for the purposes of providing a forum to exchange ideas, share skills and resources and deal with issues common to institutions within the region.  The representatives shall provide input from the regional membership to the Executive Committee.

V.  OFFICERS OF THE ASSOCIATION

The officers of the Association shall be nominated and elected at each annual meeting of the Association.  Their terms will be for one year.

A.  CHAIR.  The Chair shall convene and preside over meetings of the Association and the Executive Committee.  The Chair shall undertake such other duties as may be delegated by the Association and the Executive Committee.

B.  CHAIR-ELECT.  The Chair Elect shall convene and preside over meetings of the Association and the Executive Committee in the absence of the Chair.  The Chair Elect shall succeed to the office of Chair if it falls vacant, completing the term of his/her predecessor as well as his/her own term in that office.

C.  SECRETARY/TREASURER.  The Secretary/Treasurer shall be responsible for recording actions and discussions of the Association and the Executive Committee.  He/she shall be responsible for the financial records of the Association.  In the case of vacancy of the offices of the Chair and Chair Elect, the Secretary/Treasurer shall convene and preside over a meeting of the Association of Executive Committee until that meeting shall elect a new Chair from among its members.

VI.  EXECUTIVE COMMITTEE MEMBERSHIP

The Executive Committee of the Association shall consist of the Chair of the Association, the Chair Elect, the Secretary/Treasurer, the eight representatives of the four regional areas, the four sub-committee chairs, and the immediate past Chair of the Association.  A quorum of the Committee shall consist of a majority of its members (i.e., one more than half).  An individual may cast no more than one vote if an Executive Committee member holds more than one executive position (i.e., a regional representative is also a sub-committee chair).  A proxy vote may be cast no less than a day before a scheduled Executive Committee meeting via email to the Secretary/Treasurer. The Executive Committee shall meet at the call of the Chair or the petition of three of its members.  The Committee shall act on behalf of the Association on those matters that require attention between meetings of the Association, place before the Association proposals for action by the Association and function as an advisory committee to SUNY System Administration. (as amended 10/16/03)

The Executive Committee shall, at the annual meeting, present a slate of names for the offices of Chair Elect and Secretary/Treasurer.  Nominations from the floor shall be accepted if seconded. Candidates shall be elected by a majority of those members present and voting by secret ballot.

VII.  BY-LAWS

Changes in the By-Laws of the Association shall be reviewed by the Executive Committee and submitted in writing to the membership prior to a meeting of the Association.  At such a meeting, changes may be made by a majority of those present and voting.

Appendix C

By all means, DON'T HESITATE to let me know that your school NO LONGER uses the "moniker" listed below... haileyd@cortland.edu

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